How to book
DEFINITIONS AND INTERPRETATION
In these Conditions, the following definitions apply:
means 10 am to 5 pm on any day (not being a Saturday, Sunday or public holiday) when clearing banks in Spain are open for transactions.
TRAVELLER IN STYLE, a brand name registered at Spanish Brand House with N.I.F. 47.023.022 M.
means the website located at www.travellerinstyle.com.
means Maria Carmen Andres Urtasun, with N.I.F: 47023022-M, owner of the Site and the Services provided, registered at CONSELL DE EIVISSA, acting as an independent agent for both Customers and Owners, and we and us shall be construed accordingly.
means a request placed by a Customer with Agent for Agent to arrange the supply of bookings and/or services from a third party on the Customer’s behalf.
means the concierge and lifestyle management services provided by the Agent to its Customers as part of the services hired.
means a supplier engaged by the Agent on behalf of a Customer to provide goods and/or services to that Customer.
means the contract between us and you for the property and/or service requested.
means the person, firm or company who becomes a customer of the Agent through booking a Property and/or service, and you shall be construed accordingly.
means the owner(s) of the Property (the Agent is not the owner).
means the person who makes the booking.
means a villa, house or apartment or other accommodation a Customer agrees to book through the Agent.
Rent Commencement Date
means the date the Rental Period commences (check-in date).
means the total number of days a Customer agrees to book a Property for through the Agent.
means the price paid by the Customer for renting a Property for the Rental Period.
means value added tax chargeable under Spanish law for the time being.
BOOKING YOUR HOLIDAY
1- You must be over 21 years old to make a booking with us. We reserve the right to refuse bookings at our sole discretion.
2- The Party Leader guarantees that it has the authority to accept and does accept these terms and conditions on behalf of each member of the booking party. Each member of the booking party has joint and several liability in respect of the Contract.
3- Once you confirm the Property and dates you wish to book, we will make final availability enquiries with the Owner. We will then confirm the option by sending you a booking form requesting your personal details, passport number, number of guests and any special request or information you might have related to the booking. Please check the information immediately upon receipt. You must contact us as soon as possible if any information is incorrect.
4- With the above information we receive from you, we will provide you with the leasing agreement made between the Property Owner and you the Customer, with your personal details, the Property details, the total rental amount, the Property policy, and the general and specific terms of the property: method of payment, payments details, services included, etc. Please check the information immediately upon receipt. You must contact us as soon as possible if any information is incorrect.
5- The Property is reserved for you once we receive from you the Contract signed together with a bank receipt of the required booking payment to proceed with Booking Confirmation. Until the payment is made we shall be under no liability to you whatsoever.
6- Property availability, conditions and prices are subject to change prior to us confirming your booking. If a Request for a specific property is not available, the Agent may offer you substitute properties of a similar description and standard. You may at your sole discretion refuse acceptance of such substitute Property and request a full refund in the event that payment has already been made to the Agent for the unavailable Property.
7- We must be notified of any special requests in writing at the time of making the booking. All special requests are subject to availability and will not be part of our contractual obligations unless specified in the leasing agreement.
PAYING FOR YOUR HOLIDAY
8- You must pay 50% of the Rental Price to us within 5 Business Days of receipt of the booking form to confirm your booking by bank transfer. Once the deposit is paid you will be bound by these terms and conditions and the Property will be reserved for you. The remaining 50% must then be paid (cleared funds) at least 4 weeks before the Rent Commencement Date (check-in date). If you book within 4 weeks of the Rent Commencement Date this will constitute a late booking and we must receive full payment of the Rental Price (cleared funds) within 5 Business Days of receipt of the invoice, and in any event prior to the Rent Commencement Date, to guarantee the Property is reserved for you. Once this payment is made you will be bound by these terms and conditions.
9- A refundable Security Deposit (to cover charges, including but not limited to, loss, breakage, unpaid local charges, excessive cleaning and additional maintenance), must also be paid to us (cleared funds) before the Rent Commencement Date otherwise we may refuse you access to the Property.
10- We refund the security deposit within 30 days of the end of the Rental Period, subject to any deductions (normally we refund the departure day or just few days). We also reserve the right to retain the full security deposit until the Owner confirms there is no damage to the Property. Should the security deposit prove inadequate to fully cover any costs that may arise, we reserve the right to invoice you for the balance within 30 days of the end of the Rental Period, or at such other time to allow the total cost to be determined.
11- We accept the following methods of payment for the security deposit
– bank transfer
– credit card (visa or Master card)
12- We do not accept payments by American Express or Diner’s Club cards.
13- If you fail to pay the amounts specified in these conditions by the due date as per the above conditions, we reserve the right to treat your booking as cancelled by you and you will be liable for the cancellation charges set out in the following.
AMENDING YOUR BOOKING
14- If, after your booking is confirmed, you wish to amend your booking (i.e. the chosen date of departure or the Rental Period), we will try to accommodate these changes, but it may not always be possible. Cancellation conditions shall apply to any cancellation of your booking for the original Property.
15- Any request for changes to your booking must be made to us in writing from the Party Leader and will only be incorporated into the Contract if confirmed by us in writing.
16- If one of your party withdraws from the holiday, someone else may take their place in the booking and such person will be deemed to have been a party to the Contract from its commencement date.
17- If you vacate the Property before the end of the Rental Period you must let us know. We will not provide a refund for the remaining duration of the Rental Period and in such circumstances we reserve the right to allocate the Property to another booking.
CANCELLATION OF THE BOOKING BY YOU
18- You are deemed to have cancelled your booking if:
▪ condition 13 applies
▪ the Party Leader provides written confirmation of cancellation (such cancellation to be effective when the written confirmation is received by us)
▪ conditions 44 to 50 applies.
19- Where condition 18 applies, we will use our reasonable endeavours to allocate the Property to another client with the same Rent Commencement Date and for the same Rental Period. However, the relevant cancellation fee shown in condition 20 is payable by you. If we are unable to allocate the Property to another booking, you will be liable for the total Rental Price.
20- Cancellation Fees are based on the total Rental Price, are calculated from the Rent Commencement Date and are as follows:
▪ more than 45 days prior – 50%
▪ less than 45 days (inclusive) prior – 100%
▪ If the Cancellation Fee has not been settled in full (cleared funds) by the Rent Commencement Date we reserve the right to charge interest at 3% above the base rate of the rental, accruing daily and being compounded monthly until such debts have been settled in full.
Above cancellation fees are the TRAVELLER IN STYLE, S.L. standards. These cancellation fees are always subject to the particular conditions of each property, specified by its Owner if they were other than those mentioned. Those particular conditions will be duly specified in the Contract.
21- We reserve the right to reduce the Cancellation Fee at our sole discretion.
CANCELLATION OF THE BOOKING BY US
22- In the unlikely event we need to cancel your booking (for reasons beyond our reasonable control) we will advise you as soon as is reasonably practicable.
23- If we do have to change your booking we will try and find you a suitable comparable property (in terms of location, Rental Price and size) within our portfolio with the same Rent Commencement Date and Rental Period. If we cannot, you have the following options:
– Agree to your booking being transferred to another property with a different Rent Commencement Date, subject to availability. If the alternative is of a lower price than that originally booked the difference (if already paid by you in accordance with condition 7) will be refunded. If the alternative is more expensive than that originally booked you will have to pay the difference within 7 days of confirmation and in any event prior to the Rent Commencement Date.
24- All descriptions of any Property on the Website have been approved by the relevant Owner or Supplier. The Agent shall not be liable for inaccurate or misleading descriptions. We aim to ensure that information provided by Owners is accurately advertised by us. However, small differences between the actual Property and its description may occur. We shall not be held liable for any differences of opinion as to the condition or quality of the Property.
25- Occasionally, due to problems outside our control, some services or facilities may become unavailable at the Property. If this is the case, we will notify you as soon as is reasonably practicable after we have been informed. Such notification shall not constitute a cancellation in accordance with conditions 17 and 18.
OCCUPATION OF THE PROPERTY
26- It is your responsibility to inform us of your arrival details. We are not liable for any additional costs or any disappointment you may incur if you fail to give us the correct arrival details.
27- Unless otherwise agreed in writing, the Property will be available from 16:00h on the Rent Commencement Date and you must vacate the Property by 10:00h on the last day of the Rental Period. If you fail to vacate the Property by 10:00h on the last day of the Rental Period, we reserve the right to charge you for an extra day (or longer where appropriate), “pro-rata” to the Rental Price. These conditions may depend on private and particular conditions set by the Owners of the Property.
28- Although we make every effort to accommodate late arrivals on prior request in writing, arrivals after 21:00h on the Rent Commencement Date (or 21:00h on a later date if you do not arrive on the Rent Commencement Date), including delays due to delayed or cancelled flights or ferries, may be subject to a late check-in fee 60€, which will be deducted from your security deposit.
29- It is your responsibility to ensure that the Property’s inventory is accurate upon your arrival and that we are notified of any discrepancies within 24 hours of arrival. Unless we have been notified, you will be deemed liable for any damages and/or discrepancies found at check-out.
30- Unless otherwise agreed in writing, no pets are allowed in the Property.
31- All keys and other devices for the Property or its contents are your responsibility during the Rental Period. We reserve the right to charge you to replace such items and/or to have the locks changed at the Property in the event that they are not all left with our representative on departure.
32- Our representative and/or our agents may require access to the Property during the Rental Period for any necessary repairs or maintenance. We will give you at least 24 hours notice, except in an emergency.
33- We accept no liability for the intermittent failure of public utility supplies, sewage systems, plumbing, mechanical equipment or telephone systems or internet connections (where available) in the Property, but we shall use our reasonable endeavours to arrange their repair. We also accept no liability for any loss of enjoyment suffered as a consequence of any local engineering and/or construction works near the Property.
34- Where the Property is advertised as having Satellite / Sky / cable or digital television, we cannot guarantee access to as many channels as you may receive at home.
35- Where the Property is advertised as having Cable or Satellite telephone and Internet connection and signal, we cannot guarantee full and constant access to it as it depends on the local supplier.
36- All information contained in our welcome pack is intended to be a guide only and is not incorporated into the Contract.
OUR LIABILITY TO YOU
37- Subject to condition 43, we do not accept responsibility for any death or personal injury caused by negligent acts and / or omissions of our employees or agents whilst acting within the scope of, or in the course of, their employment in the provision of your travel arrangements. However, we are not responsible for any death or personal injury caused by negligent acts and/or omissions of the Owner.
38- We do not accept liability for any unusual or unexpected circumstances beyond our control or which we could not have avoided even if we had used all possible care.
39- The Property may have dangers such as swimming pools, dry stone walls, access to roads, steep steps and unfenced drops. As such the Property may not be suitable for you – we do not represent that any Property is totally child friendly. All swimming pools are used at your own risk. You accept complete liability for any accidents caused by or arising out of your own negligence, misuse of the Property or failure to comply with local laws and regulations, including any caused due to alcohol and/or any drugs or medicine of any kind.
40- If you are injured whilst at the Property, you must report the incident to us within 24 hours of it happening. If you make a claim against us in relation to any injury you must provide us with details of both the local doctor you consulted and your GP together with your written authority for us to obtain a written medical report from each of them.
41- The Agent does not act as an agent for any supplier of activities, facilities or excursions you have not hired from us. If you use any local services you have hired directly or through third parties your contract will be with the local supplier, therefore we will not be liable for any complaints, claims, loss or damages in relation such services.
42- We do not accept any liability for any loss or damage to your property or for any distress howsoever arising.
43- If in our opinion, the opinion of the Owner or the opinion of our representative, you are, or appear to be, behaving in such a way as to cause, or likely to cause, danger, distress or annoyance to any individual, or damage to the Property, we may terminate the rental and you will be required to vacate the Property immediately. We will have no further liability to you.
44- It is the policy of TRAVELLER IN STYLE, S.L. and most Owners, not allowing holding social events and several other festivals or parties on the Property (i.e. weddings, receptions, cocktails, large parties which may cause annoyance to neighbours and on the Property) without prior written consent by the Agent and the Owner. Permission is required for any event where an attendance of twice the people staying in the rental property is exceeded. If permission is granted, a fee may be charged. The violation of this clause shall be considered as breach of contract and can lead to total loss of deposit (Deposit) and to be ejected from the Rental Property without compensation. The Spanish law prohibits to play music or any other sound or noise after 24hrs.
45- Each Property has a maximum number of permitted guests and unless we otherwise agree in writing you may not allow more guests to stay than the permitted maximum. We reserve the right to invoice you for any such additional persons staying at the Property.
46- You must not act in any manner or omit to do anything that, in our reasonable opinion or that of the Owner, might invalidate any insurance cover on the Property.
47- If you breach any of conditions 37 to 40 (inclusive), or misrepresent the information given in relation to any of them, we reserve the right to take the following action against you:
– denying you entry to the Property
– retaining the full amount of your security deposit (should the security deposit prove inadequate to fully cover any costs that arise, we reserve the right to invoice you for the balance within 30 days or at such other time to allow the total cost to be determined)
– eviction from the Property
48- If you are evicted from the Property in accordance with condition 41, the rental will be deemed cancelled by you and condition 16 shall be deemed to apply and you will be liable to reimburse all of our related expenses. You will not be entitled to receive any refund.
49- You must provide your own travel, medical and any other insurance you require and all such policies must be in force for the entire Rental Period.
50 – The Agent and the Owner informs the Customer to contract some form of travel insurance to protect them and their valuables. The Agent and the Owner do not assume any responsibility for the lost of valuables of the Customer and the members of his group during the entire stay. They must be careful to protect all your valuables, as Property insurance does not protect your valuables, neither those who are in the safe-box at the Property if one.
51- Suppliers are responsible for providing you with the services or Properties you Request us to order on your behalf from time to time. The Agent shall communicate with Suppliers on your behalf unless it is more appropriate for you to contact the Supplier directly.
52- Suppliers may impose their own terms and conditions which, in every case apply to the supply of Property and/or services by that Supplier to you, and such terms and conditions shall be binding upon you at the time of order.
53- When ordering a product or service or requesting a Booking, you may be required to provide your Payment Card details. If you request and authorise the Agent to use your Payment Card in order to pay a Supplier for products or services, you acknowledge and agree that the Agent shall have no liability or be responsible in any way whatsoever in respect of the use of your Payment Card provided that the Agent acts in accordance with the instructions issued by you in relation thereof.
54- You acknowledge that the Property and/or Services are subject to availability and may change from time to time without notice.
55- Some extra services are provided by different companies and we do not accept liability for its services, unless provided by us or our Suppliers (chef, Boat charter, rental car, etc…)
56- In the unlikely event that you have a complaint please promptly report it to our Agent.
57- All formal complaints must be made to our agent by the Party Leader as soon as possible and in any event before the end of the Rental Period. Any complaint received after this period will only be considered by us at our sole discretion as it may prove difficult to rectify your complaint.
PASSPORTS, VISAS AND HEATH REQUIREMENTS
58- It is your responsibility to ensure that you have a valid passport and visa (if applicable).
59- We are not obliged to assist you if you are refused travel. Your passport and travel documents must be intact – you may not be able to travel if they are damaged or they have been tampered with.
60- Passport, health and visa requirements are subject to change and it is your responsibility to check the up-to-date position in good time before departure.
DATA PROTECTION POLICY
62- We shall have no liability to you if we are prevented from, or are delayed in performing, our obligations under the Contract or from carrying on our business by acts, events, omissions or accidents beyond our reasonable control, including (without limitation) strikes, lock-outs or other industrial disputes (whether involving our workforce or that of any other party or agent), failure of a utility service or transport network, act of God, act of terrorism, war, riot, civil commotion, malicious damage, compliance with any law of governmental order, rule, regulation or direction, accident, breakdown of plant of machinery, fire, flood, storm or default of suppliers or subcontractors.
GOVERNING LAW AND JURISDICTION:
63- These Conditions, and any dispute or claim arising out of or in connection with it or its subject matter or formation (including non-contractual disputes or claims), shall be governed by, and construed in accordance with, Spanish law, and the parties irrevocably submit to the exclusive jurisdiction of the courts of Ibiza.
YOUR LOCAL OFFICE
TRAVELLER IN STYLE IBIZA
Apartado Correos 181, Poligono 26 nº 121
07814 Santa Gertrudis, Spain
+34 608 436 806
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Ibiza, 1 May 2019
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